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The Senior Accounts Payable Specialist is responsible for overseeing the full-cycle accounts payable process while ensuring accuracy, compliance, and timely payment of invoices. This role serves as a subject-matter expert within AP, supports process improvements, and may mentor junior AP staff. The ideal candidate is detail-oriented, organized, and comfortable working in a fast-paced environment.

Key Responsibilities

• Manage full-cycle accounts payable, including invoice processing, coding, approvals, and payment runs

• Review and approve invoices for accuracy, proper documentation, and compliance with company policies

• Handle complex and high-volume AP transactions, including recurring and accrual-based invoices

• Reconcile vendor statements and resolve discrepancies and payment issues in a timely manner

• Maintain vendor records, including W-9s and 1099 reporting support

• Assist with month-end close activities, including AP accruals and reconciliations

• Partner with internal departments and external vendors to address inquiries and resolve issues

• Support audits by providing AP documentation and responding to auditor requests

• Identify opportunities for process improvement and increased efficiency within AP operations

• Mentor and provide guidance to junior AP staff as needed

Qualifications

• 5+ years of accounts payable experience, with demonstrated senior-level responsibilities

• Strong knowledge of AP processes, internal controls, and accounting principles

• Experience with ERP systems (e.g., Oracle, SAP, NetSuite, Workday, Great Plains, or similar)

• Proficient in Microsoft Excel (v-lookups, pivot tables preferred)

• Excellent attention to detail and ability to manage multiple priorities

• Strong communication and problem-solving skills

Preferred Qualifications

• Associate's or Bachelor's degree in Accounting, Finance, or a related field

• Experience in a high-volume or multi-entity environment

• Prior experience assisting with process improvements or system implementations

Why Join Us

• Stable and growing organization

• Collaborative team environment

• Competitive compensation and benefits

• Opportunity to take ownership and contribute to process improvements

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