To Apply for this Job Click Here

Position Overview

Our client, located in Schaumburg, is seeking a highly polished and strategic Senior Executive Assistant to provide seamless support to the COO, CEO, Chief Sales Officer, and CFO. This critical role will serve as a trusted right hand to the C-Suite, acting with the utmost discretion and professionalism to ensure the smooth operation of executive functions and corporate governance.

The ideal candidate will bring advanced project management capabilities, board-level experience, and the ability to operate autonomously in a fast-paced, dynamic environment.

Key Responsibilities

• Act as a trusted personal assistant, handling scheduling, logistics, communications, and sensitive matters with discretion and efficiency.
• Serve as Executive Assistant/Chief of Staff to the COO and broader executive leadership team, managing high-level administrative functions, ensuring alignment across departments, and driving special initiatives.
• Provide executive support to the CEO, COO, CFO, and Chief Sales Officer, including complex calendar management, international travel coordination, and high-priority communications.
• Act as a liaison to the Board of Directors by preparing materials, coordinating meetings, managing documentation, and ensuring adherence to corporate governance requirements.
• Lead and support executive-level projects by coordinating cross-functional teams, setting milestones, tracking outcomes, and ensuring timely completion of critical initiatives.
• Draft, edit, and proofread executive-level communications, reports, presentations, and memos with a clear, professional, and polished tone.
• Oversee preparation and submission of executive and management expense reports, including detailed review and approval through Concur.
• Coordinate executive-level meetings and events, including board meetings, leadership offsites, and client engagements; manage logistics such as travel, accommodations, venues, catering, and AV needs.
• Handle confidential and sensitive information with discretion, acting as a gatekeeper and maintaining a high level of trust with C-suite leaders.
• Identify and implement administrative best practices and emerging technologies to continuously enhance executive support and office efficiency.

Qualifications & Requirements

• 7+ years of experience supporting C-suite executives.
• Demonstrated experience supporting a Board of Directors, including governance processes, meeting coordination, materials preparation, and action-item follow-up.
• Strong project management experience with the ability to lead initiatives independently while managing multiple priorities.
• Exceptional written and verbal communication skills, including the ability to create executive-level presentations, reports, and correspondence.
• Advanced proficiency in Microsoft Office (PowerPoint, Excel, Outlook), with the ability to produce high-quality materials quickly.
• Experience using Concur for travel and expense management.
• Excellent organizational and time-management skills with a proven ability to meet deadlines in a high-pressure environment.
• High level of professionalism, discretion, and comfort interacting with senior leaders and diverse stakeholders.
• Experience managing and mentoring administrative staff and interns.
• Notary Public certification is a plus.
• Bachelor's degree in Business Administration, Communications, or a related field preferred.

To Apply for this Job Click Here