To Apply for this Job Click Here

We are partnering with a mission‑driven nonprofit organization in Oak Brook, Illinois, seeking a detail‑oriented Administrative Assistant to support daily operations and organizational initiatives. This role is ideal for someone who thrives in a collaborative environment, manages multiple priorities with ease, and is motivated by contributing to meaningful community‑focused work. This is a contract opportunity with potential for extension and follows a hybrid schedule, with onsite presence required several days per week.

Job Responsibilities

• Provide administrative support to leadership, program managers, and internal teams

• Manage calendars, schedule meetings, coordinate events, and prepare meeting materials

• Serve as a primary point of contact for internal staff, volunteers, donors, and community partners

• Assist with document preparation, data entry, filing, and maintaining organized records

• Support donor relations activities, including acknowledgment letters, database updates, and event coordination

• Handle incoming communications, including phone calls, emails, and general inquiries

• Assist with grant documentation, reporting, and compliance tracking as needed

• Maintain accurate information within organizational systems, including CRM or donor management platforms

• Ensure adherence to organizational policies and compliance requirements

• Provide general office support, including ordering supplies and coordinating vendor services

Requirements

• Bachelor's degree in Business Administration, Nonprofit Management, Communications, or equivalent experience

• 3-5 years of administrative support experience, preferably within a nonprofit or mission‑driven organization

• Strong organizational skills with the ability to manage multiple tasks and deadlines

• Excellent written and verbal communication abilities

• High level of professionalism, discretion, and customer service orientation

• Experience working with donor databases, CRM systems, or other nonprofit software (preferred)

• Proficiency with Microsoft Office Suite or similar tools

• Ability to work independently while supporting cross‑functional teams

To Apply for this Job Click Here