Temporary Executive Assistant

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Temporary Executive Assistant

Deerfield, Illinois

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Full Time Temporary/Contract

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$ 25 - $ 28 per hour

Deerfield, Illinois

Full Time Temporary/Contract

$ 25 - $ 28 per hour

July 22, 2025

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Job ID: 04182025_1753190593

July 22, 2025

Job ID: 04182025_1753190593

Job Summary

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A well-known pharmaceutical company in Deerfield is looking for a temporary Executive Assistant to join their team for the next 30-60 days. You will provide administrative operational/office management support to the Sr. Director of Administrative Operations in the Deerfield office. This position will work on-site 3-4 days a week.

Responsibilities include:

  • Managed complex calendars for multiple executives, including scheduling meetings across time zones and resolving conflicts proactively.

  • Coordinated domestic and international travel arrangements, including flights, hotels, ground transportation, and travel visas.

  • Prepared detailed travel itineraries and ensured all logistics aligned with executive preferences and meeting schedules.

  • Anticipated scheduling needs and adjusted calendars in real-time to accommodate last-minute changes and priority shifts.

  • Assist in management of complex calendars for EVP, Chief Strategy Officer, EVP, Chief Medical Officer along with supporting departments as needed.

Qualifications:

  • BA/BS is preferred but not required.
  • 2+ years of experience in office management/administrative support.
  • 5+ years of experience providing administrative support to senior level executives.
  • Knowledge of office dynamics and office operational functions.
  • Proficiency in Microsoft applications and ability to quickly learn internal systems.
  • High level of flexibility and willingness to learn and take on new responsibilities.
  • Ability to multi-task and prioritize the activities of the department appropriately.
  • Excellent organizational skills, strong oral and written communication skills, and will be able to work in a high-paced, timeline driven corporate office setting.
04182025_1753190593

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About Beacon Hill

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

We look forward to working with you.

Beacon Hill. Employing the Future™