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Executive Assistant

Location: Hybrid, with 4 days per week in-office
Travel: Occasional travel to a secondary local office in Menlo Park, CA
Compensation: $85,000 - $110,000 annually, depending on experience
Schedule: Standard hours are 8:30am-5:00pm; occasional 7:00am-3:00pm shift may be required on a rotating basis to support early firm-wide meetings

Role Overview

A dynamic and high-performing investment firm is seeking an experienced Executive Assistant to support 3-4 senior leaders ranging from Partner to Vice President level. This hybrid role blends executive support, project coordination, and office management responsibilities. It offers the opportunity to contribute meaningfully within a collaborative, fast-paced, and people-centered culture. The role is based in the San Francisco area with occasional travel to a secondary local office.

This is a high-impact opportunity to join a values-driven organization where your contributions directly support operational excellence and leadership effectiveness. If you're a strategic, collaborative, and detail-focused professional with a service mindset, we invite you to apply and grow in a supportive and inspiring environment.

Core Responsibilities:

Executive & Administrative Support:

• Manage complex calendars and heavy scheduling across time zones

• Coordinate domestic and international travel: flights, accommodations, transportation, visas, and itineraries

• Submit timely and accurate expense reports following internal policies

• Maintain contact records and ensure CRM data integrity

• Deliver a professional and polished experience for high-profile external guests and partners

• Act as a key point of contact on behalf of supported executives

Operational & Team Collaboration:

• Collaborate with the broader Executive Assistant team across multiple offices

• Contribute to a positive in-office culture through support for facilities, vendor coordination, and kitchen duties

• Support internal and external meeting logistics including setup and breakdown

• Engage in cross-functional projects and office operations as needed

Core Skills & Experience:

• 3-5 years of experience supporting multiple executives in a fast-paced environment, ideally in venture capital, finance, or a similar sector

• Outstanding calendar management and scheduling capabilities (Microsoft Outlook)

• Strong travel coordination skills, with attention to logistics and contingencies

• Advanced organizational skills with the ability to multitask and prioritize effectively

• Familiarity with Slack, Microsoft Office Suite, and modern productivity tools

• Exceptional written and verbal communication abilities

• Discretion in handling sensitive information and matters

• BA or equivalent experience preferred

• Ability and willingness to travel locally between offices

Cultural & Personal Fit

• Team-Oriented: Collaborates seamlessly with others and values shared success

• Detail-Driven: Naturally meticulous, reliable, and accurate

• Curious & Motivated: Eager to grow and take on challenges with a learning mindset

• Relationship Builder: Develops trust and rapport across stakeholders

• Accountable & Trustworthy: Consistently delivers and owns responsibilities with integrity

Compensation & Benefits

Compensation:

• Competitive salary range: $85,000 - $110,000

• Home internet reimbursement ($50/month)

• Cell phone reimbursement ($100/month)

Health & Wellness:

• 100% employer-paid medical, dental, and vision premiums for employees and their dependents

• Flexible Spending Accounts (FSA) and Health Savings Accounts (HSA)

Retirement:

• 401(k) plan with generous matching

Time Off:

• 17 PTO days in years 1-2

• Additional scheduled holidays

• Paid parental leave

Additional Perks:

• Commuter benefits

• Access to internal learning and development programs

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