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A financial services firm located in Itasca is looking for a temporary-to-hire Office Assistant to support the company. This is a highly visible role as you will be the face of the company and greet clients. This is a critical role in the company's success and helping department managers be more effective.

Areas of Responsibility Include (but not limited to):

• Maintain office space including stocking and maintaining both the team and client kitchen.
• Stocking and maintaining common areas and conference rooms; generate daily schedules.
• Initiate and follow up on maintenance requests with landlord as needed.
• Ordering office and equipment supplies.
• Keeping printers ready to use with paper/toner.
• Coordinating with vendors for service to the office or equipment.
• Open, process, and distribute mail daily; prepare outgoing mail and UPS/FEDEX.
• Order food for team and client events/monthly lunches.
• Assist with holiday cards and gifts.
• Assist team with scanning and filing as requested.
• Assist team with special projects such as collating enrollment guides, mass mailings, etc.

Requirements

• High School Diploma.
• 2+ years in an office environment.
• Pleasant customer service/phone skills.
• High level of organization, accuracy, and attention to detail.
• Ability to multi-task and prioritize work to meet deadlines.
• Exceptional oral and written communication skills.
• Proficiency with Microsoft Office.

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