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Practice Assistant

A national law firm with a proven reputation for providing progressive, industry-leading legal, business, regulatory and government relations advice to our regional, national and international clients.

The firm is currently searching for a Practice Assistant for their Miami, FL. This individual will support members of the Litigation and Corporate teams so combined litigation and corporate transactional experience is a plus.

Candidates must be bilingual with Spanish and English.

Essential Duties and Responsibilities:

• Type, proofread, format and edit correspondence, memoranda, agreements and other legal documents under time-sensitive deadlines; may assist with drafting of documents.
• Run conflict checks, prepare engagement letters and open new client and new client matters within our onboarding system.
• Calendar case-specific deadlines and coordinate court hearings, depositions, and mediations.
• Prepare documents for filing in State and Federal courts.
• Maintain paper and electronic files through our document management system in connection with filing protocols and retention policies.
• Schedule appointments and meetings; make travel arrangements; set-up conference calls and video meetings.
• Manage busy attorney schedules through Microsoft outlook calendaring and track/monitor deadlines.
• Prepare and submit expense/reimbursement reports.
• Improve efficiencies by utilizing software applications (Firm and practice-specific), expanding on knowledge and learning new applications and skills to achieve a higher quality and more efficient work product.
• Work as a team and in conjunction with Attorneys and Business Professionals in specified practice area(s) and office/Firm wide.
• Liaise with document services for all document production projects.
• Keep abreast of practice-specific laws, rules, processes and procedures.
• Effectively communicate with clients, colleagues, court personnel, and opposing counsel, as directed.
• Work individually and in collaboration with the attorneys to understand client concerns, ensure that clients are satisfied, and to build relationships of trust and reliability.
• Conduct basic research/analysis, as directed, including due diligence of companies and individuals.
• Other duties as assigned.

Required Education/Experience:

• A minimum of three years of experience as a legal assistant in a law environment, or comparable experience.
• High school diploma required. College degree a plus.
• Familiarity with entity formation, annual reports and related corporate documents, as well as filings on Florida Sunbiz.
• Willingness to learn and operate in other practice areas, as needed.
• Prior use of a document management system (NetDocs) a plus.
• Proficiency with MS Word, Outlook, Excel, PowerPoint, Teams and Zoom.
• Ability to organize/prioritize workload and work in a fast-paced environment.
• Excellent written/verbal communication skills and the ability to professionally interact with professionals, clients and staff.
• Ability to problem-solve and anticipate issues/problems.
• Strong attention to detail, initiative, and follow-through.
• Must have a positive-can do, team-oriented attitude.
• Ability to work independently, efficiently, and confidentially, and balance assignments/workflow from multiple busy attorneys meeting time-sensitive deadlines.
• Ability to work overtime, as needed.

Benefits:

• Hybrid schedules available
• Competitive salary and generous Paid Time Off
• Insurance - Medical, Vision, and Dental
• 401K Program
• WorkWell wellness program, including free use of the Calm App
• Caregiving assistance with Bright Horizons (child, elder, and pet care)
• Subscription to LinkedIn Learning

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