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Key Responsibilities:

• Prepare and organize a wide range of contract documents with attention to detail and accuracy.

• Actively contribute to Month-End Closing procedures, ensuring timely and accurate financial reporting.

• Compile and review expense reports for compliance and completeness.

• Manage the printing, distribution, and routing of documents, including vendor invoices and internal paperwork, to the appropriate account representatives.

• Collect necessary records and documentation to ensure accurate and comprehensive billing.

• Maintain and update customer system inventory in the CRM program to reflect completed billings.

• Accurately enter customer invoices on designated platforms and calculate outstanding account balances.

• Process and scan approved invoices for billing, ensuring all documentation is complete and properly recorded.

• Generate professional invoices detailing goods sold, services rendered, terms, and completion dates.

• Review vendor statements and investigate outstanding items to maintain up-to-date records.

• Ensure all billing and accounting deadlines are met, proactively communicating any exceptions or delays.

• Prepare and analyze billing reports to support business decisions and improve financial accuracy.

• Assist in creating billing summaries for customers without access to online billing platforms.

• Submit approved vendor invoices to Accounts Payable in accordance with company policies.

• Prepare credit memorandums for product returns or billing discrepancies.

• Post transactions to the appropriate accounting records in a timely and accurate manner.

• Collaborate with account representatives to resolve discrepancies and ensure invoice accuracy.

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