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A national law firm seeks a Legal Billing and Collections Specialist for their Boca Raton or Fort Lauderdale office! The Billing and Collections Specialist is responsible for preparing and reviewing invoices for the Firm as well as following up with clients for payment towards outstanding invoices. The position will also perform a variety of other accounting and bookkeeping duties according to established policies and procedures. The ideal candidate will have three to five years of accounting/billing experience in a law firm, including familiarity with 3E and proficiency with Microsoft Office. The Billing and Collections Specialist maintains contact with the billing attorneys and clients while observing confidentiality of client and Firm matters.

Duties and Responsibilities:

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Reviews and edits pre-bills in response to attorney and secretary requests.
• Apply retainer funds as directed by attorney.
• Process write-offs following Firm policy.
• Monitors aging of clients unbilled fees and A/R for assigned Billing Attorneys.
• Collaborates with Billing Attorneys to address aged unbilled fees and costs.
• Ability to execute complex bills in a timely manner (i.e., multiple discounts by matter, split-party billing, preparation of electronic bills).
• Ability to handle a high volume of bills per month.
• Ability to effectively interact and communicate with attorneys, and clients.
• Review and verify accuracy of billing and supporting documentation as required.
• Research and respond to inquiries regarding billing issues and problems.
• Creates and distributes monthly reports.
• Assists with collections of outstanding AR for attorneys
• Reads, uses and is familiar with computer systems manuals and procedures, maintains and updates procedural manuals as needed.
• Ability to use billing websites such as TyMetrix, CounselLink, Tracker and Datacert.
• Ensures strict confidentiality at all times.

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