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Job Title: Receptionist (Level 4)

Location: Sunnyvale, CA (onsite)
Start Date: June 13, 2025
End Date: December 31, 2025

Position Overview

We are seeking a professional and personable Receptionist to serve as the first point of contact in a dynamic office environment. This individual will be responsible for welcoming guests, coordinating front-desk operations, and supporting general administrative needs with efficiency and discretion.

Key Responsibilities

• Warmly greet and direct all visitors, ensuring a friendly and professional first impression.

• Answer, screen, and route incoming phone calls using a multi-line console or switchboard.

• Manage incoming and outgoing deliveries via courier services.

• Maintain accurate visitor logs and issue badges for employees, guests, and vendors.

• Monitor and maintain cleanliness and organization of the lobby and shared spaces.

• Schedule and prepare boardrooms, including audio/visual equipment coordination.

• Provide general administrative support such as filing, photocopying, binding materials, and preparing mailers.

Daily Duties Include

• Creating a welcoming environment for employees and guests by anticipating needs and assisting with arrivals and office orientation.

• Acting as a point of information for onsite services, facilities, and navigation.

• Ensuring reception areas reflect high standards of cleanliness and branding.

• Executing the badge issuance process for all categories of visitors and staff.

Top Soft Skills

1. Communication - Articulate and courteous verbal and written interaction.

2. Customer Service - A strong commitment to delivering a positive guest experience.

3. Organization - Ability to multitask, prioritize, and maintain structure in a fast-paced setting.

Top Technical Skills

• Proficient in Microsoft Office Suite (Word, Excel, Teams).

• Comfortable with managing spreadsheets for light data entry.

• Familiar with using and troubleshooting basic office equipment (phones, printers, etc.).

Work Schedule

This is an on-call position designed to cover staff absences due to call-outs, late arrivals, or early departures. The temp will also receive advance notice for shifts needed during scheduled PTO coverage.

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