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Purchasing & Administrative Coordinator

Location: 100% Onsite
Employment Type: Contract (with growth potential)
Program Support: Tactical Training Systems

Overview

We are seeking a detail-oriented and proactive Purchasing & Administrative Coordinator to support procurement activities and office operations within a high-impact technical program. This role offers exposure to mission-critical purchasing functions, vendor management, and internal coordination while playing a vital role in ensuring operational efficiency for a specialized team.

Key Responsibilities

Procurement & Purchasing:

• Prepare and submit purchase requests (PRs) and convert PRs to purchase orders (POs)

• Track and document status of purchases, deliveries, and shipping schedules

• Source vendors, obtain and compare supplier quotes, and ensure compliance with pricing and specifications

• Maintain purchasing databases and vendor contact/quote logs

Administrative & Operational Support:

• Schedule and coordinate internal meetings and vendor visits; take meeting minutes and track action items

• Maintain organized physical and digital files

• Coordinate staff and visitor travel arrangements, process badge/access paperwork

• Review travel expense reports for compliance

• Manage office supply inventory and order tracking

• Monitor and respond to emails promptly; support document filing for inspections

• Support QA documentation, kit preparation, inventory checks, and material delivery tracking

• Assist technical teams by communicating delivery updates and maintaining procurement tracking spreadsheets

Required Qualifications

• High school diploma or equivalent

• 1-3 years of relevant experience in procurement, administrative support, or office coordination

• Strong working knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Project, Outlook)

• Demonstrated ability to organize, document, and coordinate across functions

• Strong attention to detail and follow-through

• Excellent written and verbal communication skills

• Ability to take initiative and manage priorities independently

Preferred Qualifications

• Prior experience supporting purchasing in a regulated or technical environment

• Familiarity with government procurement processes (e.g., FAR/DFAR)

• Exposure to basic vendor sourcing and qualification

• Experience coordinating logistics, vendor interactions, or program support teams

Work Environment & Team Dynamics

• Location: 100% onsite role in an office environment

• Team Size & Interaction: Works closely with administrative staff, engineers, supervisors, and program managers to ensure seamless procurement and support workflows

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