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A Florida business law firm seeks an Office Services Coordinator for their Miami office.

The schedule for this role is 10 a.m. to 7 p.m. and it is fully on-site.

Purpose of the Position

The Office Services Coordinator is responsible for providing administrative and clerical support to the team.

Responsibilities

• Handle scanning, printing, copying, and mailing tasks
• Collect daily mail from the Post Office
• Distribute incoming mail, including FedEx and UPS packages

• Ensure all outgoing mail is properly stamped, labeled, and sent out on time, including FedEx and UPS shipments
• Maintain and stock copy and printer stations with paper and other supplies daily
• Deliver in-office mail and other deliveries to team members every hour
• Assist with trial preparation, including copying, binder preparation, and conference room setup.

• Perform copier maintenance tasks, such as calling for service, ordering toner, ordering paper and troubleshooting
• Set up and clean conference rooms
• Keep the lounge clean and fully stocked
• Coordinate deliveries with couriers
• Make local deliveries and retrievals
• Assist with special event setup and cleaning
• Maintain and order office and kitchen supplies
• Provide receptionist coverage when needed
• Perform other duties as assigned

Education, Experience, Skills, Other

• High School diploma or equivalent

• At least 2 years of experience in customer service, reception, or related areas

• Excellent verbal communication skills

• Excellent interpersonal and customer service skills

• Basic understanding of administrative and clerical procedures and systems.

• Proficiency with Microsoft Office Suite.

• Position requires overtime hours from time to time

• Position may require earlier arrival than scheduled or later departure than scheduled

Physical Requirements

• Prolonged periods of physical activity such as o lifting

o packing and unpacking

o setting up events and breaking down events o carrying boxes

o standing o cleaning o restocking

• Must be able to lift to 10 pounds

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