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A commercial real-estate firm located in Northbrook is seeking a dependable, detail-oriented Office Manager to support their growing team. This role is central to keeping the office running smoothly and ensuring day-to-day operations are well-coordinated and professional. This is a fast-paced, team-driven culture. The ideal candidate thrives in a support role, enjoys problem-solving, and takes pride in keeping people and processes organized.

Key Responsibilities

• Oversee daily office operations, including reception, phones, mail, and deliveries
• Maintain and organize office supplies, files, and common areas
• Coordinate service and repairs for office equipment, phones, and tech setup
• Manage incoming/outgoing documents, scanning, filing, and delivery logistics
• Support leadership with meeting prep, calendars, and travel coordination
• Set up workstations, keys, and supplies for new team members
• Maintain a clean, professional, and well-stocked office environment

• Organize internal meetings, team lunches, and company events
• Track birthdays, milestones, and help create a positive office culture
• Assist with internal communications and announcements

• Assist property managers with notices, service contracts, and general admin tasks

• Serve as liaison with janitorial, IT, building, and office supply vendors

Qualifications

• 5+ years in an administrative, office support, or operations role
• Strong organization and multitasking skills
• Professional, clear communicator with a proactive mindset
• Proficient in Microsoft Office; comfortable with shared drives and basic tech setups
• Experience in real estate or property management a plus

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