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Job Summary

The Accounts Payable (AP) Specialist is responsible for managing and processing vendor invoices, employee expenses, and subcontractor payments in a timely and accurate manner. This role ensures compliance with company policies, industry regulations, and contractual requirements specific to the construction industry. The AP Specialist will collaborate with project managers, vendors, and internal departments to maintain accurate records, resolve discrepancies, and support the overall financial operations of the company.

Key Duties & Responsibilities

• Process vendor invoices, subcontractor pay applications, and employee expense reports accurately and on time.

• Review invoices and supporting documentation for accuracy, proper approvals, and compliance with company policies.

• Verify and match purchase orders, contracts, and delivery tickets with invoices.

• Maintain accurate vendor files, including W-9s, certificates of insurance, and lien waivers.

• Ensure subcontractor compliance with contractual and regulatory requirements before payment.

• Reconcile accounts payable transactions and assist with month-end and year-end close processes.

• Research and resolve invoice discrepancies, payment issues, and vendor inquiries.

• Assist with preparation of weekly check runs, ACH payments, and wire transfers.

• Monitor and track retention, progress payments, and project-related expenses.

• Collaborate with project managers and accounting team members to ensure accurate job cost coding.

• Support audits by providing documentation and account analysis as needed.

• Maintain confidentiality of financial information and uphold company standards of integrity and professionalism.

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