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Office Manager

Hours: 8:30am-5:30pm Fully in-person

DUTIES/RESPONSIBILITIES

Manage the reception area, greet guests, answer phones, and oversee the office calendar, and monitor and respond to emails from the company website in a timely manner

Handle daily office logistics, including supplies, deliveries, equipment maintenance, and vendor coordination

Coordinate travel arrangements (flights, ground, hotel) including all of the logistics for the yearly partner retreat

Manage meeting set ups and food orders for staff and clients

Coordinate Lunch & Learns (continuing ed courses) for architects and interior designers

Support HR functions: recruitment, onboarding/offboarding, new hire training (Paycor), time-off approvals (Deltek), guide staff with policies and procedures

Lead yearly renewals for medical / dental / vision benefits

Maintain and update internal documentation, including the office handbook and architectural licenses.

Assist with company events and marketing initiatives in collaboration with the Marketing Specialist

Reconcile partner credit card statements, log checks, and support the CFO with payroll and monthly reviews

Serve as the liaison with building management for repairs or concerns

EDUCATION/EXPERIENCE

3-5 years office management experience executive support, and/or HR/benefits administration

Associates / Bachelor's Degree in Office Management / Administration or equivalent experience

Proficiency in the following software is preferred: Deltek / Microsoft Office / Paycor

SKILLS

Effective verbal and written communication skills

Discretion and professionalism when handling confidential information

Exceptional organization and time management with strong multitasking abilities

Friendly, professional, and welcoming demeanor for all guests and employees at the firm

Proactive, dependable, and adaptable to a busy and growing architecture firm environment

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