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Position: Legal Executive Assistant
Location: Lower Manhattan, New York (3 days in 2 out)
Compensation: $90,000 - $110,000 annually, commensurate with experience

About the Firm
We are a full-service law firm of approximately 80 attorneys located in Lower Manhattan. Our team provides sophisticated legal services across a wide range of practices, and we are seeking a highly skilled Legal Executive Assistant to provide direct administrative and project support to our attorneys.

Responsibilities

• Prepare, edit, and format correspondence, memoranda, and other legal documents.
• Proofread documents to ensure accuracy and compliance with firm standards.
• Draft and organize litigation materials, including Tables of Contents and Authorities.
• Run blacklines and assist with case filings.
• Prepare New Case Memoranda and Engagement Letters.
• Enter attorney time in the firm's billing system and process expense reports.
• Maintain and organize client files in the Document Management System.
• Assist with presentations, including formatting and editing PowerPoint decks.
• Coordinate meetings, travel arrangements, conference room bookings, and related logistics.
• Provide general administrative support, including copying, ordering meals, and other tasks as needed.

Qualifications

• High school diploma required; Associate's or Bachelor's degree preferred.
• Minimum 5 years of law firm experience in a legal secretary or administrative role.
• Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint) and Adobe Acrobat.
• Prior experience with NetDocuments, Best Authority, and time/billing systems strongly preferred.
• Excellent grammar, spelling, and attention to detail.
• Strong time management and multitasking skills with the ability to meet deadlines.
• Professional communication skills with attorneys, clients, and staff.
• Ability to handle confidential matters with discretion and tact.
• Flexibility to work overtime as needed.

Benefits

• Comprehensive benefits package, including medical, dental, vision, 401(k), and paid time off.

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