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Beacon Hill Associates is seeking a Facilities Coordinator (Contract-to-Perm) to support a premier corporate office relocation project in Nashville, TN.

This is an exciting opportunity to play a key role in decommissioning an office space and assisting with the start-up of a new warehouse facility. The role begins as a short-term contract with strong potential to become a long-term position. In this role, you'll manage vendor coordination, facility operations, and daily support activities while working in a highly professional, client-focused environment.

Daily Duties:

• Coordinate vendors and contractors to ensure timely completion of decommissioning and new site setup.

• Oversee daily mail operations, including sorting, distribution, courier coordination, and secure handling of sensitive deliveries.

• Support procurement processes by assisting with vendor management and service sourcing.

• Manage financial tasks such as purchase orders, expense tracking, and monthly accrual reporting.

• Conduct site inspections, audits, and implement safety and building procedures.

• Assist with risk management programs, incident reporting, and disaster recovery planning.

• Maintain facilities in good condition and support project-based initiatives as needed.

Top Three Daily Tasks:

1. Coordinating vendor activity for the office decommissioning and warehouse launch.

2. Managing mailroom operations and secure delivery processes.

3. Supporting financial tracking and purchase order management.

Ideal Candidate:

• 2+ years of customer-facing or facilities coordination experience.

• Bachelor's degree preferred.

• Strong organizational skills, attention to detail, and time management ability.

• Excellent communication and interpersonal skills.

• Proven ability to multitask and adapt in a fast-paced environment.

• Experience with Microsoft Word, Excel, and Outlook.

• Prior background in procurement, logistics, or event coordination a plus.

• Resilient, proactive, and collaborative professional who thrives in dynamic environments.

Additional Details:

• Location: Nashville, TN

• Hours: Monday-Friday, 9:00 AM - 2:00 PM (flexibility available)

• Duration: September 29 - November 15, 2025 (potential to extend long term)

• Pay Rate: $25/hour

• Culture: Professional, collaborative, fast-moving facilities team

If you are a dependable, detail-oriented professional with strong organizational skills and an interest in facilities or logistics, we encourage you to apply today through Beacon Hill Associates.

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