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About the Organization:
A globally active financial advisory entity managing upwards of $60 billion in client capital. The firm partners with both institutional and individual investors across multiple geographies and maintains offices in prominent international financial centers. The workplace culture emphasizes cooperation, inclusion, and a commitment to high professional standards.

Position Overview:
This is a short-term opportunity designed to support a dynamic, close-knit office team through a blend of administrative and operational responsibilities. The ideal candidate thrives in a fast-moving environment, demonstrates initiative, and can seamlessly handle diverse tasks while supporting senior personnel.

Main Areas of Responsibility:

Schedule Coordination & Meeting Support

• Arrange complex calendar commitments for senior professionals

• Handle room bookings, technology setup, and visitor access procedures

Travel Arrangements & Expense Tracking

• Organize both domestic and overseas travel logistics

• Maintain travel itineraries and compile expense reports with accuracy

Administrative Assistance

• Prepare, edit, and format documents across MS Office platforms

• Help coordinate business development and client-related efforts

• Support event sign-ups and logistics for industry conferences

• Keep internal records and databases current and well-organized

Office Operations & Facilities Oversight

• Manage daily operational needs such as phones, mail, and courier services

• Ensure availability of office supplies and refreshments

• Welcome visitors and occasionally assist at the reception area

• Liaise with international colleagues to maintain procedural consistency

Preferred Background & Skills:

• A minimum of 4 years in administrative, executive support, or office coordination roles

• A bachelor's degree or equivalent hands-on experience

• Strong command of Microsoft Office tools (Excel, Word, PowerPoint)

• Excellent communication skills and the ability to prioritize effectively

• High level of discretion and attention to detail

• Comfortable working both autonomously and in a collaborative setting

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