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Legal Assistant - Commercial Real Estate Department

A law firm in Brickell is seeking an experienced Legal Assistant to provide high-level administrative and organizational support to attorneys in the Commercial Real Estate Department. The ideal candidate will be detail-oriented, proactive, and capable of handling multiple priorities in a fast-paced environment.

Responsibilities

• Provide comprehensive administrative support to attorneys, including calendar management, scheduling meetings, and coordinating travel arrangements.
• Draft, format, proofread, and edit correspondence, legal documents, and transactional materials with accuracy and attention to detail.
• Assist in the preparation of closing binders and coordinate document distribution.
• Manage electronic and physical filing systems, ensuring documents are organized and easily accessible.
• Handle incoming calls, emails, and correspondence in a professional and timely manner.
• Open, organize, and maintain client files in compliance with firm procedures.
• Coordinate with clients, title companies, lenders, and other parties involved in real estate transactions.
• Process expense reports, time entries, and billing as required.
• Record and file legal documents with the Clerk of the Circuit Court and the Secretary of State's office.
• Maintain confidentiality and exercise discretion in all matters.
• Support attorneys and paralegals with special projects and other duties as assigned.

Qualifications

• Minimum of 5 years of legal assistant in commercial real estate.
• Proficiency in MS Word, Excel, Outlook, and Adobe.
• Strong organizational skills with the ability to manage multiple tasks simultaneously.
• Strong time management skills and ability to coordinate and manage assignments for multiple attorneys.
• Excellent written and verbal communication skills.
• Ability to work independently while being a collaborative team player.
• Major law firm experience strongly preferred.

Firm offers a professional and supportive work environment, competitive compensation, and comprehensive benefits.

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