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Bookkeeper

Contract-to-Hire | Up to $30/hr | 20-25 Hours/Week | Flexible Schedule |
Setting: School / Preschool Environment (On-Site in Philadelphia)

Position Summary

The Bookkeeper supports the organization by managing day‑to‑day financial operations and ensuring overall fiscal health. This role handles accounts receivable, accounts payable, tuition billing, budgeting support, bank account management, financial reporting, and general administrative duties within a school setting. Ideal for someone seeking part‑time, flexible work with long‑term potential.

Key Responsibilities

Accounts Receivable & Payable

• Manage all accounts receivable, including tuition, donations, and parent billing
• Handle accounts payable: vendor invoices, bills, program expenses, field trip costs
• Seek approval for purchases outside the established budget

Financial Operations

• Process ELRC subsidy payments, attendance reporting, and annual renewals
• Assist with budget preparation and monitor adherence throughout the fiscal year
• Oversee bank accounts, including deposits, funding tracking, and cash flow
• Maintain accurate bookkeeping records
• Meet monthly with the contracted accountant and prepare monthly financial reports
• Provide quarterly financials to the Board; maintain communication with the Board Treasurer
• Prepare documentation for the annual audit and Form 990

Tuition & Administrative Support

• Draft and distribute monthly tuition statements, tracking additional hours and adjustments
• Manage ordering of classroom, office, and cleaning supplies
• Maintain and reconcile petty cash

Schedule & Work Environment

• 20-25 hours per week
• Flexible hours
• Some remote flexibility once fully trained
• On‑site role in a school/preschool setting

Compensation

• Up to $30/hr
• Contract-to-Hire with long‑term potential

Ideal Candidate

• Strong bookkeeping and accounting experience
• Highly organized, detail‑oriented, dependable
• Comfortable interacting with parents, staff, and board members
• Able to work independently and within a small administrative team

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