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Receptionist/ Legal Secretary

Beacon Hill's is seeking a receptionist/ legal secretary to join our team. Candidates must have a professional appearance, good communication skills, the ability to multi-task, be detail-oriented, reliable, dependable and trustworthy.

Job Description:

PHONES:

• Answer and direct phone calls, provide referrals
• Family Law Intake calls coverage, when needed
• Update internal Bayard phone directory
• Greet and assist clients and visitors
• Verify, accept, and direct all deliveries from various parcel carriers or messengers when Office Services is not available

CATERING:

• Place orders for weekly staff breakfast, monthly meetings, firm meetings, law firm trial teams
• Coordinate with Office Services for beverage or food service for meetings, trials or appointments, keep reception area supplies stocked

SCHEDULING:

• Maintain conference room calendar
• Draft and distribute coverage schedules per HR and Benefit Manager's direction
• Coordinate coverage of reception area for breaks, lunch hour and scheduled time off

ADMINISTRATIVE

• Assist attorneys and staff with administrative duties including opening mail, conflict checks, updating contacts in database
• Assist with planning firm events
• Assist with notification to office regarding staff absences
• Send out employee birthday notices and meeting invitations
• Back up administrative support when necessary
• Perform other duties as assigned by management
• Assist Wills & Trusts attorney with administrative support and e-filing
• Back up for Delaware Corporate Agency, including DCIS filings and requests (Delaware Division of Corporations)

Requirements:

• College degree preferred, high school diploma required
• Legal Administrative experience
• Proficient with MS Office
• iManage familiarity a plus
• Proficient with File&Serve e-filing
• Family law background a plus
• Strong attention to detail
• 4 years minimum in a similar position

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