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Position Title: Receptionist / Administrative Assistant

Location: Saint Louis Park, MN
Employment Type: Contract-to-Hire
Schedule: Full-Time Onsite, Monday-Friday, 8:00 AM - 5:00 PM
Compensation: $47,000-$48,000 annually

Position Overview:

Beacon Hill's client, a well-established architecture and engineering firm based in Saint Louis Park, MN, is seeking a professional and proactive Receptionist / Administrative Assistant to support front office operations and project coordination. This role is ideal for someone who thrives in a collaborative environment, enjoys supporting a variety of administrative tasks, and is eager to grow in project coordination based role.

Key Responsibilities:

• Answer incoming calls and direct inquiries appropriately (approx. 10 calls/hour)
• Greet clients and visitors, ensuring a positive and professional experience
• Assist contractors and representatives with plan/specification pickups
• Prepare and distribute memos, punch lists, and email correspondence with architects, engineers, and clients
• Maintain and organize office filing systems and address books
• Complete same-day word processing tasks for correspondence and documentation
• Support special projects including charts, letters, and marketing materials
• Manage incoming and outgoing mail, packages, and courier services (UPS/FedEx)
• Order and maintain office supplies and equipment
• Prepare documents for project bidding and plan distribution
• Maintain the workroom and organize plan shelves and specifications
• Support Construction Administrators with plan distribution and project closeout books
• Perform binding, labeling, and filing of project documents
• Promote a positive front office environment and team morale

Qualifications:

• High school diploma or technical certification in administrative studies
• Prior experience in front office operations or administrative support
• Strong communication, organization, and problem-solving skills
• Ability to work independently and manage multiple tasks under tight deadlines
• Proficiency in Microsoft Office Suite and general office equipment
• Interest in learning construction documentation and project coordination

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