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Beacon Hill Legal is seeking an Executive Legal Secretary to provide comprehensive administrative support to multiple attorneys within the Litigation Section of a growing commercial law firm. This full-time, direct-hire opportunity is located in Downtown Dallas and requires on-site presence for the first 90 days. After the introductory period, the role offers the flexibility to work remotely one day per week.

Essential Responsibilities:

• Draft documents such as briefs, complaints, motions, subpoenas, and summonses using firm templates and attorney-provided information
• Manage multi-document filings, ensuring proper formatting for each court and e-filing in both State and Federal courts
• Enter and maintain case information in Court Alert
• Prepare notebooks, binders, exhibits, and other necessary documentation; organize and maintain documents in the document management system
• Assist timekeepers in meeting deadlines and keeps them informed of upcoming responsibilities
• Schedule and coordinate conferences and meetings, including room bookings, video conferencing, meal arrangements, and material preparation
• Manage the billing process, including time entry and billing memos, ensuring timely closure of timekeepers' entries
• Prepare materials for client meetings and update client contact lists
• Handle travel expenses and arrangements, including airline, car, and hotel reservations
• Assist with new attorney admissions to jurisdictions, memberships outside the firm, and coordinate CLE submissions
• Sort, date, and ensure timely delivery of incoming and outgoing mail
• Prepare materials for publication or speaking engagements
• Conduct research using the internet or other web-based programs
• Ensure secretary backup support is provided as needed during scheduled time off

Requirements:

• Bachelor's degree preferred
• Minimum of three (3) years' of litigation experience within a law firm required, preferably a mid-to-large size firm
• Proficient in Microsoft Office Suite (Outlook, Word, Excel), document management systems (NetDocs), billing software (Carpe Diem), and expense software (Chrome River); experience with ECF and Texas state e-filing systems required
• Ability to prepare complex documents using advanced word processing features
• Ability to work overtime as needed

If you have three or more years' of experience with litigation as a Legal Secretary or Legal Assistant, we encourage you to apply!

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