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Legal Secretary - Litigation
Job Category: Secretaries / Floaters
Location: New York, NY (Midtown)
Employment Type: Full-Time, Hybrid
Hours: 9:30 a.m. - 5:30 p.m.

Job Description:
We are seeking an experienced Legal Secretary to join a valued clients litigation team. In this role, you will provide high-level support to attorneys and paralegals, delivering exceptional client service while managing a variety of administrative and legal tasks. This is a hybrid position with a focus on supporting multiple attorneys across complex civil litigation matters.

Key Responsibilities:

• Prepare, revise, format, and finalize a wide range of legal documents, including pleadings and briefs.

• Assist attorneys with new client and matter intake, conflicts checks, waiver letters, and auditor responses.

• Accurately enter attorney time into the timekeeping system and meet daily deadlines.

• Establish and maintain paper and electronic client and administrative files in compliance with firm policies, including email filing in document management systems.

• Coordinate calendars, arrange meetings, and handle travel arrangements for attorneys and clients.

• Prepare and submit expense reports, and assist with client billing and receivables in collaboration with accounting.

• Answer and screen calls, respond to client inquiries, and route mail as needed.

• Provide assistance to other legal secretaries as required to meet team and client needs.

Skills & Competencies:

• Strong knowledge of formatting briefs, pleadings, and litigation documents.

• Familiarity with e-filing procedures and New York and Federal Court protocols.

• Excellent written and verbal communication skills.

• Ability to prioritize and manage multiple tasks in a high-pressure environment.

• Personable, professional, detail-oriented, and a proactive problem solver.

• Strong organizational skills and the ability to work independently.

Qualifications:

• Bachelor's degree preferred.

• Minimum of four (4) years of legal secretarial experience in a law firm environment supporting multiple attorneys.

• Experience in Securities Litigation and Enforcement is preferred.

• Familiarity with Bankruptcy Litigation is a plus.

• Ability to work under pressure and meet strict deadlines.

Technical Skills:

• Proficient in Microsoft Office Suite and Adobe.

• Experience with document management systems (e.g., iManage) preferred.

Compensation & Benefits:

• Competitive salary: $80,000 - $95,000 per year.

• Discretionary annual bonus program.

• Retirement planning options, including 401(k) matching.

• Comprehensive health, dental, and vision plans.

• Paid time off, holidays, sick leave, and personal days.

• Professional development and training opportunities.

• Work-life balance with hybrid work model and family-friendly policies.

• Additional perks: commuter benefits, employee discounts, wellness programs, and more.

Join their team and contribute to a supportive, high-performing legal environment where your expertise and dedication are recognized and rewarded.

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