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Location: Onsite
Employment Type: Contract
Pay: $20/hour

Job Summary:

Beacon Hill's client is seeking a detail-oriented Mailroom Coordinator to manage mailroom operations and provide administrative support. This role is responsible for accurately processing, sorting, scanning, and distributing incoming and outgoing mail while ensuring compliance with postal regulations. Additionally, the Mailroom Coordinator may assist with invoice handling based on team and country-specific requirements.

This is an exciting temp to hire position that is onsite in Eden Prairie, MN.

Key Responsibilities:

• Receive, sort, and distribute incoming mail and packages efficiently.
• Process outgoing mail, including weighing, affixing postage, and ensuring regulatory compliance.
• Operate mailroom equipment such as postage meters, envelope openers, and letter folding machines.
• Maintain accurate records of mail shipments and ensure timely deliveries.
• Monitor and order mailroom supplies, including stamps, envelopes, and packaging materials.
• Provide front desk coverage during lunch breaks and PTO absences.
• Handle incoming calls and direct them to the appropriate contacts.
• Greet and check in guests while ensuring security procedures are followed.
• Manage FedEx shipments and oversee the shared inbox for shipping requests.
• Assist with processing vendor invoices for mailroom services (e.g., FedEx, UPS, USPS, TNT Express, Royal Mail, Canada Post, Pitney Bowes, Iron Mountain, etc.).
• Track and manage postage machine leases and monthly invoice payments.
• Perform additional duties as assigned based on team and country-specific needs.

Qualifications:

Required:

• High School Diploma or GED.
• Minimum 2 years of experience in a mailroom or administrative support role.

Preferred:

• Strong organizational skills and attention to detail.
• Basic knowledge of postal regulations and mailroom equipment.

If you are a proactive and organized professional looking to contribute to a dynamic team, we encourage you to apply!

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