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Job Title: Office Manager

Location: Minnetonka, MN (Full-time, Onsite; Hybrid flexibility after training)

Position Summary

The Office Manager role combines administrative, operational, and compliance responsibilities within a small, collaborative investment office. This position requires strong organizational skills, problem-solving ability, and a commitment to accuracy. Ideal candidates are self-motivated, detail-oriented, and comfortable working in a focused team environment.

Key Responsibilities

• Deliver high-quality client service and ensure timely, accurate account management.
• Reconcile client accounts monthly or as needed.
• Support investment team with trading operations:
  • Execute program trades and account allocations.
  • Monitor trade settlement and resolve discrepancies.
  • Prepare trade-related reporting.
• Monitor cash notifications and execute trades as requested by clients.
• Perform data entry and statistical reporting for portfolio managers, external databases, and consultants.
• Prepare marketing materials for client and prospect meetings.
• Assist with RFP responses.
• Provide compliance support, including record management, regulatory filings, and policy maintenance.
• Manage internal business systems and office supplies, including printer and website maintenance.

Qualifications

• Bachelor's degree required.
• Previous experience in financial services preferred.
• Strong problem-solving skills, attention to detail, and adaptability.
• Proficiency in Microsoft Office (Excel and Word essential).
• Experience with InvestCloud and DTC trade reconciliation preferred but not required.

Work Environment

• Small, collaborative office environment.
• High work-life balance; quiet, detail-focused setting.
• Periods of high demand during quarterly reporting; summers are quieter for project work.
• Must be comfortable learning new software and handling compliance-heavy tasks.
• Occasional independent work in the office.

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