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A global law firm seeks a Legal Executive Assistant to join their team in Miami.

Hours: 9:00 am - 5:00 pm ET

Schedule: Hybrid after 60 days of employment - two days remote

They are seeking a highly organized, proactive, and discreet Executive Assistant to provide high-level executive support to a high-volume partner and coordinate closely with his team. The ideal candidate thrives in a fast-paced Big Law environment, demonstrates exceptional judgment, anticipates needs before they arise, and ensures the seamless management of all executive-level priorities.

Responsibilities include:

• Manage the partner's calendar, schedule meetings, and coordinate internal and external appointments, including client meetings, conferences, depositions, and court appearances.

• Arrange logistics for meetings, hearings, and trial preparations, including catering, transportation, and exhibit delivery.

• Coordinate travel arrangements, including flights, accommodations, ground transportation, and itineraries.

• Process invoices, check requests, and other expense reimbursements on behalf of the partner.

• Maintain and organize electronic and physical filing systems, including docket management, correspondence, pleadings, and discovery materials.

• Manage mail, package deliveries, and other administrative tasks to ensure smooth office operations.

• Coordinate with court reporters, videographers, and other service providers as needed.

• Assist attorneys with billing and time entry, ensuring accuracy and timely submission.

• Serve as a point of contact for internal and external stakeholders, demonstrating professionalism and discretion.

• Support other team members on special projects or administrative needs as required.

Requirements:

• Minimum of 3 years' experience as an executive assistant, legal secretary, or paralegal in a high-pressure legal environment, preferably in Big Law - Bachelor's degree preferred

• Strong judgment, discretion, and communication skills; proven ability to handle sensitive information

• Excellent proficiency in Microsoft Office programs

• Highly organized, detail-oriented, and able to balance shifting priorities

• Collaborative and adaptable in fast-paced, high-pressure environments

• Regular overtime required, including evenings and weekends during trial preparation or time-sensitive projects

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