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Our client, a private equity firm headquartered in Austin, TX (The Warehouse District), is seeking a full-time Executive Assistant to provide high-level support to multiple senior executives. This person will serve as a polished, professional representative of the firm and act as a critical point of coordination across teams, partners, clients, and external stakeholders. The Executive Assistant will manage complex calendars, meetings, travel, and administrative operations in a fast-paced, high-expectation environment. This role is fully onsite in Austin, Monday through Friday, and requires exceptional judgment, discretion, and proactive problem-solving skills. Candidates with prior experience in private equity, investment banking, law, or professional services are strongly preferred. Compensation will be up to 115k, depending on experience.
Responsibilities:
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Manage complex, frequently changing calendars; proactively identify and resolve scheduling conflicts
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Maintain awareness of executive priorities, deadlines, and commitments; provide timely follow-up and ensure leaders are prepared.
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Anticipate needs of supported executives and ensure seamless execution of day-to-day operations.
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Coordinate domestic and international travel, including transportation, lodging, itineraries, and logistics.
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Prepare executives for meetings and travel with required materials and information.
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Support in-office meetings, including room reservations, catering, and ensuring room readiness.
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Assist with guest logistics and hospitality as needed.
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Prepare and submit accurate expense reports in alignment with company policies.
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Work closely with other Executive Assistants to share information and maintain consistent processes.
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Provide backup support during EA PTO or when workload requires.
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Provide coverage for the Office Services Coordinator during PTO and breaks.
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Support special projects and ad hoc assignments.
Qualifications:
Experience & Skills
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5-7+ years of executive administrative support in a fast-paced, professional services environment.
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Experience in private equity, investment banking, law, or consulting strongly preferred.
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Exceptional attention to detail, precision, and follow-through.
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Highly proactive and solutions-oriented with strong problem-solving skills.
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Tech-savvy; proficient in Microsoft Office Suite. Experience with Adobe, DocuSign, Concur, and Salesforce is a plus.
Education
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Bachelor’s degree or equivalent professional experience.
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