Operations Administrative Assistant

Location: Mount Horeb, WI 53572 (Full time onsite)
Employment Type: Full-Time - Contract for 6-8 weeks
Department: Operations/Administrative

About the Role

Our client is seeking an organized, proactive problem-solver to serve as the office point person for day-to-day operational needs. This role is essential in ensuring smooth office operations, welcoming visitors, and maintaining a well-stocked and organized environment. If you enjoy being helpful and thrive in a dynamic setting, this position is for you!

Key Responsibilities

• Visitor Management:
  • Monitor and manage the gate app to screen visitors, meet them at the door, and complete visitor forms as needed.
• Mail & Invoices:
  • Check and process mail; scan invoices and forward to finance department.
• Delivery Coordination:
  • Unlock the delivery gate in the morning and lock it in the afternoon.
• Office Supplies & Ordering:
  • Order fresh fruit and essentials via Instacart for both two locations.
  • Place orders for Amazon and ULINE supplies as needed.
• Food & Refreshments:
  • Meet lunch deliveries, clean up afterward, and restock coffee and snacks.
• Conference Room Maintenance:
  • Ensure rooms are tidy and ready for meetings.
• Vendor Coordination:
  • Meet weekly with Cintas uniform representative and sign for deliveries.
  • Coordinate Culligan water delivery when scheduled.
• General Office Support:
  • Serve as the go-to person for operational needs and assist with ad hoc tasks.

Qualifications

• Proficiency in MS Office Suite (Word, Excel, Outlook).
• Strong organizational skills and attention to detail.
• Ability to multitask and prioritize in a fast-paced environment.
• Excellent communication and interpersonal skills.
• Comfortable with light physical activity (e.g., walking between floors to greet visitors).