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Job Posting: Front Desk & Office Coordinator

Location: Brooklyn Park, MN
Schedule: 8:00 AM - 4:30 PM
Duration: December 17 or 18 through January (Closed December 24-25 and December 31-January 1) - Opportunity for hire!
Pay: $23-$25 an hour

Position Overview

Beacon Hill's client is seeking a detail-oriented and proactive Front Desk & Office Coordinator to manage day-to-day office operations and provide exceptional support to employees, vendors, and guests. This temporary role is critical in maintaining a welcoming environment and ensuring smooth administrative processes.

This role is temporary through January, with the opportunity to be considered for a full-time opening.

Key Responsibilities

• Reception & Communication

  • Welcome vendors, employees, and guests professionally.
  • Answer and transfer phone calls promptly and accurately.

• Office & Facility Management

  • Keep common areas and break rooms clean, organized, and stocked.
  • Maintain coffee stations and ensure refreshments are available.
  • Order office supplies and coordinate lunch orders as needed.

• Mail & Shipping

  • Sort and distribute incoming mail accurately.
  • Manage outgoing mail and shipping, including coordination with accounting.

• Administrative Support

  • Assist with meeting planning and virtual meeting setup.
  • Maintain email and phone distribution lists.
  • Partner with HR to ensure new hires are properly set up.
  • Seek out additional tasks and opportunities to support the team.

• Other Duties

  • Represent the company professionally to customers, vendors, and business contacts.
  • Handle miscellaneous administrative tasks as assigned.

Qualifications

• Strong organizational and multitasking skills.
• Excellent communication and customer service abilities.
• Ability to work independently and exercise sound judgment.
• Previous experience in office coordination or administrative support preferred.

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