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A Florida law firm seeks an Office Services Specialist to join their team in the West Palm Beach office.

Mailroom and Delivery Support

• Sort, process, and distribute incoming and outgoing mail, packages, and courier deliveries.
• Prepare outgoing mail, including certified, overnight, and special-handling items.
• Coordinate with external vendors (FedEx, USPS, UPS, Couriers) to ensure timely delivery.
• Document and Reproduction Services
• Operate high-volume copiers, scanners, and binding machines.
• Assist with printing, copying, scanning, collating, laminating, and binding legal documents.
• Ensure confidentiality and accuracy when handling sensitive or privileged materials.

Facilities and Office Support

• Maintain organization and cleanliness of common areas, supply rooms, and equipment rooms.
• Monitor and restock office supplies, paper, and toner, and maintain inventory levels.
• Assist with office repairs, equipment maintenance, and coordination with the building.
• Support conference rooms setups, furniture moves, and internal office relocations.
• Deliver documents, binders, or supplies to attorneys and staff as needed.

Skills and Competencies

• Strong attention to detail and a high level of accuracy
• Ability to manage multiple tasks and prioritize effectively.
• Good communication and customer service skills.
• Proficient with office equipment (copiers, scanners, postage meters, Zoom, Teams)
• Ability to lift boxes or supplies to 50 lbs.
• Comfortable using basic computer applications (Outlook, Word, Excel)

Work Environment

• On-site Monday - Friday during business hours
• Requires physical activity, including standing, walking, lifting, and bending
• Fast-paced environment with frequent deadlines.

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