Executive Assistant
Executive Assistant
Marin City, California
|Direct (Permanent) Full Time
|$ 80,000 - $ 110,000 per year
Marin City, California
Direct (Permanent) Full Time
$ 80,000 - $ 110,000 per year
December 16, 2025
|Job ID: 1440471_1765909833
December 16, 2025
Job ID: 1440471_1765909833
Job Summary
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Executive Assistant
Our client is looking for a highly organized and resourceful Executive Assistant to provide dedicated support to a senior leader/co-founder at a hedge fund. This position offers close collaboration with a small, focused investment team and is ideal for someone who enjoys working in a dynamic environment and contributing to the success of a growing firm.
What You'll Do
- Serve as the primary administrative partner for a co-founder/senior executive.
- Coordinate complex calendars across multiple time zones and anticipate scheduling needs.
- Organize meetings, book conference spaces, and manage video conferencing logistics.
- Arrange domestic and international travel, including flights, accommodations, and ground transportation.
- Assist with office operations, document organization, and workflow tracking.
- Provide on-site support for technology and troubleshooting as needed.
- Collaborate with the New York-based EA to ensure smooth cross-office communication.
- Maintain professional and confidential interactions with internal teams, investors, and external partners.
- Help with investor meeting coordination and logistics for offsite events.
- Support research-related tasks and assist with firm-wide initiatives.
- Partner with finance for expense tracking, reimbursements, and allocations.
What We're Looking For
- 1-3+ years of experience supporting senior executives; exposure to finance or start-up environments is a plus.
- Strong proficiency with Outlook, Zoom, and office technology.
- Exceptional organizational skills and attention to detail.
- Ability to manage competing priorities in a fast-paced setting.
- Professional, approachable, and solutions-oriented mindset.
- Excellent written and verbal communication skills.
Location
- Based in San Francisco Bay Area.
- Role is 5 days onsite, with flexibility.
1440471_1765909833
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About Beacon Hill
Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
We look forward to working with you.
Beacon Hill. Employing the Future™