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Beacon Hill Associates is seeking a Facilities Coordinator (Contract) in Nashville, TN.

Temporary Facilities Coordinator role in Nashville supporting office decommissioning and new warehouse setup. Short-term focus on vendor coordination; procurement or logistics experience a plus.

Day-to-Day Responsibilities:

• Supervise daily mailroom operations, including sorting, distribution, and delivery of mail and packages.

• Coordinate with postal services, couriers (FedEx, UPS), and manage certified, registered, and signature-required mail.

• Maintain accurate mail logs, tracking systems, and implement security protocols for sensitive items.

• Manage mail forwarding for relocated employees and oversee mailroom staff workflow.

• Build and maintain relationships with key stakeholders, landlords, managing agents, and vendors.

• Assist in managing on-site contractors and procurement of vendors/services.

• Support financial processes, including purchase orders, accrual reports, and finance trackers.

• Conduct site inspections, audits, and ensure compliance with safety and building procedures.

• Maintain premises in neat, functional condition and support disaster recovery/business continuity plans.

• Follow escalation and incident reporting procedures; support management reports and projects.

• Ensure tasks meet Key Performance Indicators (KPI) and Service Level Agreement (SLA) targets.

Ideal Candidate:

• 2+ years of customer-facing or facilities coordination experience.

• Bachelor's degree preferred.

• Strong organizational skills, attention to detail, and time management ability.

• Excellent communication and interpersonal skills.

• Proven ability to multitask and adapt in a fast-paced environment.

• Experience with Microsoft Word, Excel, and Outlook.

• Prior background in procurement, logistics, or event coordination a plus.

• Resilient, proactive, and collaborative professional who thrives in dynamic environments.

Additional Details:

• Location: Nashville, TN

• Hours: Monday-Friday, 9:00 AM - 2:00 PM (flexibility available)

• Duration: December 22, 2025-March 21, 2026

• Pay Rate: $25/hour

• Culture: Professional, collaborative, fast-moving facilities team

If you are a dependable, detail-oriented professional with strong organizational skills and an interest in facilities or logistics, we encourage you to apply today through Beacon Hill Associates.

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