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Executive Assistant to the Founder (with Personal Assistant Focus)

Location: In‑office
Environment: Fast‑paced, early‑stage start-up
Schedule: Full-time, results‑based, flexible hours
Compensation: $100,000-$150,000

About the Role

We are seeking an energetic, adaptable, and resourceful Executive Assistant (EA) to support our Founder in both professional and personal capacities. This role is ideal for someone who thrives in a fast-moving, sometimes chaotic start-up environment, enjoys wearing many hats, and is comfortable taking initiative without needing heavy direction.

You'll support the Founder across a wide range of tasks-from scheduling meetings and coordinating travel to handling personal errands and stepping in to solve problems before they become issues. Trust, responsiveness, and flexibility are essential, as the Founder frequently travels and may need support outside traditional office hours.

This is a highly relationship‑driven position where your attentiveness, judgment, and reliability will directly contribute to the success of the business.

Key Responsibilities

Founder Support

• Manage and maintain the Founder's calendar with precision-proactively organize, prioritize, and adjust as needed.
• Coordinate personal errands and appointments
• Serve as a point of contact and gatekeeper, filtering incoming requests and ensuring the Founder's time is optimized.
• Be available for occasional early morning or late evening communication based on the Founder's schedule and travel.

Administrative & Operational Support

• Assist with scheduling meetings, preparing agendas, and ensuring the Founder has everything needed in advance.
• Coordinate team lunches, offsites, and internal gatherings.
• Partner with the current remote EA to ensure seamless division of responsibilities and follow-through.
• Support office operations and execute any task-large or small-to keep the Founder and company running smoothly.

Travel Coordination

• Organize complex domestic and international travel, often with fast-changing itineraries.
• Manage logistics for potential expansion activities (e.g., Singapore, Zurich).
• Ensure the Founder is fully prepared for all travel-related meetings and commitments.

Who You Are

• A quick learner: You may have less formal experience, but you pick things up fast and love solving problems.
• Energetic and proactive: You're willing-and excited-to tackle a wide variety of tasks.
• Flexible and adaptable: You can pivot quickly, handle ambiguity, and stay calm when things get hectic.
• Smart, personable, and fun: You bring positive energy and feel comfortable being in the office daily.
• Caring and attentive: You build genuine trust with the Founder by anticipating needs and staying one step ahead.
• Responsive and reliable: Weekend or off-hours needs don't overwhelm you; you understand the nature of start-up leadership support.
• Organized and detail-oriented: You don't drop balls-you catch them early and keep things running smoothly.

Working Environment

• Casual, non-corporate atmosphere
• No dress code; bring your authentic self
• Rapidly growing company with frequent Founder travel

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