Law Firm Conference Room Coordinator
Law Firm Conference Room Coordinator
Miami, Florida
|Direct (Permanent) Full Time
|NA
Miami, Florida
Direct (Permanent) Full Time
NA
January 14, 2026
|Job ID: 1443391_1768432872
January 14, 2026
Job ID: 1443391_1768432872
Job Summary
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A global law firm seeks a Conference Room Coordinator for their Miami office.
Summary:
The Conference Center Coordinator will provide assistance as needed for all meetings and events in the Miami office Conference Center. The coordinator will ensure proper setup /breakdown and execution of all facets of events, and also provide support for the office's non-Conference Center hospitality needs. The Conference Center Coordinator is a key member of the Miami staff and is responsible for providing the highest quality services to office staff, lawyers and clients.
Duties and Responsibilities:
- Review daily, weekly, monthly conference room schedule to determine meeting needs.
- Use room scheduling system to assign conference rooms, ensure proper room set up, food and beverage delivery, equipment delivery and installation, and other services as required.
- Hold weekly meeting with other departments (e.g., Office Services, Marketing, Firmwide Events, Recruiting, IT, Reception) as necessary to review the upcoming week's details.
- Check meeting services prior to meetings to ensure all services are established and ready, and provide on-site support (before, during, and after) of hospitality events.
- Monitor appropriate use of rooms and general condition of the conference center floor.
- Coordinate food and beverage ordering for non-conference center hospitality areas.
- Coordinate the office floral deliveries and plant servicing.
- Organize and maintain an accurate inventory of hospitality catering items.
- Coordinate site operations in accordance with building procedures and policies while being mindful of contract guidelines.
- Provide information, direction and oversight to outside vendors to ensure high quality completion of work.
- Assist as needed with light furniture and equipment moves for office events.
- Provide backup to various departmental functions including, but not limited to, AV Troubleshooting and Reception.
- Perform other related duties as assigned.
Education and Experience: |
Required:
Preferred:
Other Skills and Abilities: The following will also be required of the successful candidate:
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1443391_1768432872
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