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About the Role

Our client, a global investment banking firm is seeking an Executive Assistant to provide high-level, onsite administrative support to their San Francisco-based Investment Banking team. This role primarily supports two Managing Directors, along with coordination for a senior associate and analysts.

This is a critical role for the SF office and requires someone who is proactive, communicative, resourceful, and able to anticipate needs in a fast-paced environment.

Key Responsibilities

Executive Support

• Provide daily administrative support to two Managing Directors, serving as their primary point of contact.
• Manage complex and dynamic calendars across multiple time zones.
• Coordinate domestic and international travel, including flights, accommodations, itineraries, and logistics.
• Provide phone coverage and manage incoming communications with professionalism and discretion.
• Prepare, submit, and track expense reports.

Team & Office Support

• Provide occasional support to a senior associate and analysts on the investment banking team.
• Partner with management support in NYC for operational needs.
• Monitor and maintain pantry organization; ensure supplies are consistently stocked.
• Serve as a liaison for facilities issues by communicating with NYC support teams or local SF building management.
• Help maintain a comfortable, well-run office environment for the SF team.

Work Expectations & Style

• Be attentive and responsive throughout the working day, including when MDs are traveling.
• Occasionally handle after‑hours needs; emergencies will be communicated via text and handled with reasonableness in mind.
• Operate with a mindset of making the team feel supported, prepared, and taken care of-handling details so they can focus on client work.

Ideal Candidate Profile

• Experience supporting senior leaders in a traditional, fast‑paced, professional-services environment (investment banking experience strongly preferred).
• Highly organized, detail-oriented, and able to juggle many moving parts.
• Strong judgment, discretion, and ability to anticipate needs before they arise.
• Warm, professional demeanor-someone who helps the MDs feel fully supported.
• Thrives in a role that is part simple, part complex, and always mission-critical.

Compensation

• All-in target: ~$140K (base + bonus), with flexibility depending on experience.
• Base range: $125K-$130K, with all employees eligible for bonus.

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