Senior Administrative Assistant
Senior Administrative Assistant
Saint Paul, Minnesota
|Full Time Temp to Hire
|$ 28 - $ 37 per hour
Saint Paul, Minnesota
Full Time Temp to Hire
$ 28 - $ 37 per hour
January 28, 2026
|Job ID: 1444903_1769612266
January 28, 2026
Job ID: 1444903_1769612266
Job Summary
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Job Title: Senior Administrative Assistant
Location: Saint Paul, MN
Type: Contract-to-Hire
Schedule: Hybrid | Onsite 3 days/week (M-F, Full Time)
Overview
Beacon Hill is partnering with our client in Saint Paul, MN to hire a Senior Administrative Assistant who will provide high-level support to multiple senior leaders within a large, dynamic technology and security organization. This contract-to-hire role will serve as a trusted administrative partner, helping drive efficiency, organization, and seamless operations across a fast‑paced, high‑visibility department.
The ideal candidate is proactive, organized, and confident supporting senior leadership. This person will step into a highly trusted role as the current administrator retires, offering an opportunity to build long-term impact and become the executive's right-hand support.
Responsibilities
- Proactively manage complex executive calendars, resolve conflicts, and ensure leaders are prepared for upcoming meetings and priorities.
- Monitor and prioritize inbox communications; flag urgent items and draft responses as appropriate.
- Coordinate meetings, prepare agendas, compile materials, and take meeting notes with clear action items.
- Manage department-level events, offsites, and team activities
- Prepare and edit correspondence, presentations, reports, and other executive-level documentation.
- Handle routine and moderately complex inquiries, troubleshoot issues, and escalate matters as needed.
- Conduct research, compile information, and support operational planning and decision-making.
- Identify opportunities to streamline administrative processes and improve workflow efficiency.
- Serve as a resource for administrative tools, systems, and internal procedures.
Qualifications
- Minimum 2-3 years of administrative experience supporting executives or senior leadership.
- Strong proactive approach-able to anticipate needs, connect dots, and operate with a high level of ownership.
- Excellent organization and prioritization skills; comfortable managing multiple competing demands.
- Professional discretion with confidential and sensitive information.
- Strong written and verbal communication skills; polished and confident with stakeholders at all levels.
- Ability to work both independently and collaboratively in a dynamic, fast-paced environment.
- Proficiency with modern office and collaboration tools; ability to learn new systems quickly.
- Onsite three days per week required.
1444903_1769612266
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About Beacon Hill
Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
We look forward to working with you.
Beacon Hill. Employing the Future™