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A professional services organization with a global footprint is seeking an Office Manager to support one of its U.S. offices. This role is responsible for ensuring smooth day‑to‑day operations, creating a welcoming and efficient workplace, and providing high‑level administrative support to senior leaders.

The Office Manager partners closely with local leadership and a distributed administrative support team to maintain operational excellence, support employee experience, and contribute to internal initiatives that strengthen culture and collaboration.

This position reports to a senior operations leader, with a dotted‑line relationship to local office leadership.

Core Responsibilities

Office Operations & Employee Experience

• Serve as a central point of contact for office operations and workplace coordination
• Partner with local leadership to support administrative needs and office priorities
• Proactively identify opportunities to improve office functionality, safety, and employee experience
• Communicate office updates and changes to relevant stakeholders
• Oversee office supply inventory, including kitchen and shared resources
• Manage relationships with external vendors (e.g., facilities, maintenance, office services)
• Coordinate office programs, internal meetings, and events
• Ensure new hires are set up effectively, including workspace readiness and office access
• Maintain office seating plans and support space planning efforts
• Schedule and support meetings, including agendas, minutes, room setup, and catering as needed
• Collaborate with internal teams (e.g., IT, HR, Finance) on initiatives impacting the local office
• Maintain awareness of office activities to ensure appropriate scheduling and coordination
• Manage office‑level budget tracking in partnership with finance

Executive & Leadership Administrative Support

The Office Manager provides dedicated administrative support to aligned senior and extended leadership team members, including:

• Coordinating complex travel arrangements
• Preparing and submitting expense reports
• Supporting tracking and execution of client or project‑related documentation
• Managing calendars and scheduling for internal and external meetings
• Providing ad hoc administrative support as required

Team & Cross‑Office Leadership

As part of a broader administrative support function, the Office Manager is expected to:

• Lead, coach, and support administrative staff and/or reception team members
• Participate in cross‑office initiatives, including training and process improvement efforts
• Support capacity planning to ensure appropriate coverage for leadership and initiatives
• Gather feedback from internal stakeholders and recommend enhancements to service delivery

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