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Our client, a software company located in the SoMA is looking for an Office/Workplace Coordinator. This role requires someone who is proactive, flexible, and punctual, with desire for great customer service. This position sits at reception, greets employees and clients, stocks supplies, and sets up for new employee events and happy hours. This candidate will set the overall atmosphere and really uplevel the role and employee experience. The position will make sure the conference rooms are tidy, and help with some event support. GSuite experience is required. Hours are 8:30am to 5pm, M-F. Hourly rate up to 28-32/hr.

These are your primary focus areas (many of these are intertwined):

1. Office Safety, Cleanliness & Functionality
• Ensure the office meets our standards: safe, clean, functioning, stocked
• Coordinate with janitorial and building services
• Address facilities issues promptly (place work orders, follow up with the building to reach resolution)
• Maintain supply inventory through vendors (snacks, drinks, office supplies)
2. Front Desk & Guest Management
• Maintain front desk coverage during core hours (9am-5pm)
• Greet and assist all visitors, candidates, cross-site employees, and vendors
• Coordinate coverage from EAs or team members for breaks over 30 minutes
• Serve as primary point of contact for questions and requests
3. Onboarding Support
• Desk setup and assignment for all new hires starting in your office
• Badge creation and distribution / adding to visitor list
• Catering coordination for new hire breakfasts
• Office tours
• Adding new hires to lunch ordering platforms
• Swag distribution and managing inventory in your office (order more swag as needed if you're running low)
4. Vendor Management
• Day-to-day coordination with all office vendors (cleaning, security, plants, maintenance, food programs)
• Set expectations and provide feedback to vendors
• Monitor vendor performance and escalate issues

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