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Beacon Hill Associates is seeking a Workplace Associate for an onsite, contract opportunity supporting a large corporate office environment. This role serves as the front-facing presence of the workplace and provides comprehensive facilities and workplace support to ensure a best-in-class employee and guest experience.

Day-to-Day Tasks:

• Create a welcoming, professional, and hospitable environment for employees and guests

• Handle internal and external communications, including monitoring the main phone line

• Anticipate client needs through observation and proactive service

• Support daily workplace operations and assist the Workplace Management team

• Coordinate and communicate maintenance activities

• Manage work orders, invoice processing, and internal systems

• Provide facility-specific support to project management teams

Workplace Experience

• Deliver authentic, timely, and caring service

• Serve as a solution provider by directing guests and employees appropriately

• Continuously monitor office and facility conditions

• Ensure timely follow-up with stakeholders and teammates

• Coordinate vendors and service providers

• Assist with meeting and conference room reservations

Visitor Management

• Manage visitor registration and access

• Ensure compliance with visitor access policies

• Support emergency response procedures when required

Kitchen Management

• Maintain cleanliness of kitchen and break areas

• Stock snacks, beverages, and supplies

• Order kitchen supplies and coordinate equipment repairs

Mail Services

• Organize incoming and outgoing mail and courier services

• Manage mail distribution and overnight deliveries

Compliance

• Administer badge access

• Support budget requests, reporting, and analysis

• Follow all HSSE guidelines

Ideal Candidate Profile:

• Superior customer service skills

• Associate's degree in facilities management, building management, or business

• 2+ years of experience in facility or property administration

• Advanced Excel skills for administrative reporting

• Ability to remain professional under pressure

• Strong planning, time management, and multitasking abilities

• Ability to work independently and collaboratively

• Proficiency in Microsoft Office

• Experience with Corrigo or other CMMS/work order systems preferred

• Strong written and verbal communication skills

• Excellent organizational skills

Additional Details:

• Location: Onsite

• Hours: Monday-Friday, 8:00 AM - 5:00 PM

• Pay Rate: $23/hour

• FTE Environment: Large corporate organization

If you are a customer-focused professional with strong organizational skills who thrives in a fast-paced, onsite environment, apply to Beacon Hill Associates today.

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