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Beacon Hill Associates is seeking an Administrative Assistant / Integration Coordinator

The role focuses on scheduling, documentation, communication, and process execution to ensure smooth transitions for employees and independent professionals.

Assignment Details:

Schedule: Monday-Friday, 8:00 AM-5:00 PM (1-hour lunch)
Pay Rate: $24/hour
Training: On-the-job training provided

Day-to-Day Duties:

* Administrative tasks including calendar management, meeting scheduling, and preparation of onboarding materials
* Communicate regularly with internal teams via Slack, Monday, email, and Zoom
* Coordinate onboarding and offboarding logistics for employees and independent professionals, including scheduling and task tracking
* Set up system access, credentials, and accounts in coordination with internal teams
* Send onboarding and offboarding communications, instructions, reminders, and follow-ups
* Track onboarding progress using checklists and timelines and follow up as needed
* Coordinate onboarding meetings, training sessions, and materials distribution
* Serve as a point of contact for onboarding-related logistical questions
* Conduct post-onboarding check-ins and address outstanding needs
* Document onboarding workflows, SOPs, and evolving processes
* Maintain organized onboarding and training documentation and resources
* Support training initiatives through scheduling and coordination

Integration Coordination:

* Coordinate integration logistics across internal teams
* Track tasks, dependencies, and milestones to ensure timely completion
* Draft and distribute integration-related communications and status updates
* Maintain integration trackers, documentation, and execution checklists
* Monitor open items, identify risks or gaps, and escalate issues as needed
* Apply standardized templates, processes, and playbooks to support scalable integrations

Top Three Daily Tasks:

* Supporting employee and independent professional onboarding
* Coordinating integration activities and follow-ups
* Managing documentation, materials, and tracking records

Ideal Candidate:

* 3-5 years of experience in an administrative assistant, coordinator, or similar role
* Experience supporting onboarding or cross-functional administrative processes preferred
* Strong scheduling, calendar management, and coordination skills
* Extremely proactive, detail-oriented, and organized
* Comfortable following up, managing reminders, and tracking progress
* Tech-savvy with proficiency in Microsoft Office, Slack, Monday, Zoom, and Dropbox
* Strong written and verbal communication skills

If you are a proactive administrative professional who thrives in a fast-paced, detail-driven environment, apply to Beacon Hill Associates today.

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