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Our client, located in North Houston minutes away from the Sam Houston Race Park, is seeking a Property Associate (PA) to play a key role in supporting the property management team through administrative, accounting, and operational responsibilities for one or more buildings. This position helps ensure smooth day-to-day operations while maintaining strong relationships with tenants, clients, vendors, and internal teams. The role is fully on-site Monday through Friday 9AM - 5PM and requires a high level of professionalism, organization, and customer service. Dress code is Business Casual and parking will be provided. Hourly rate is between 20-24 hr based on experience and this is a two month contract ended in mid-April.

Key Responsibilities:

• Assist with vendor setup, including W-9 collection and documentation
• Track administrative expenses and support budget preparation and recurring financial reporting
• Process Accounts Payable (A/P) by reviewing, coding, and submitting invoices for payment
• Support Accounts Receivable (A/R) activities including billing, statements, collections, and manual billing adjustments
• Maintain general office organization and filing systems (physical and digital)
• Prepare, distribute, and file correspondence, reports, and memos
• Monitor and respond to emails, phone calls, and work order systems in a timely and professional manner
• Sort, distribute, and send incoming and outgoing mail and packages
• Coordinate conference room scheduling, meetings, department events, and business travel
• Update and maintain employee, tenant, client, and vendor contact databases
• Support new tenant onboarding, move-ins, and move-outs
• Coordinate building access requests and manage access card activation/deactivation
• Maintain regular communication with maintenance, security, and building staff
• Document incidents related to property or equipment liability and escalate to risk management as needed
• Coordinate lease document execution, distribution, and filing
• Track lease notifications and deadlines to ensure compliance
• Manage tenant and contractor Certificates of Insurance (COIs), including tracking expiration dates and compliance standards

Qualifications:

• High school diploma required; Bachelor's degree preferred
• Minimum of 1 year of experience in property management, commercial real estate, office administration, or similar role
• Previous invoicing and billing experience required (AP/AR)

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