Beacon Hill is seeking a highly organized Administrative & Operations Coordinator to support office leadership and day‑to‑day business operations in a fast‑paced, hands‑on environment. This role plays a critical part in maintaining operational rhythm, administrative consistency, and overall office effectiveness.

The ideal candidate is a proactive self‑starter who thrives on ownership, follow‑through, and organization. This position is well‑suited for someone who enjoys being the "glue" that holds the office together and is interested in a long‑term opportunity with room to grow.

Position Details

Job Type: Full-time, Contract-to-Perm
Pay Rate: $20-$27 per hour (based on experience)
Schedule: Monday-Friday | Flexible hours (7:00 AM-4:00 PM, 8:00 AM-5:00 PM, or 9:00 AM-6:00 PM)
Work Arrangement: Onsite
Start Date: After interviews

Key Responsibilities

Administrative & Executive Support

• Provide daily administrative support to office leadership
• Manage company calendars, email inboxes, and shared spreadsheets
• Assist with internal projects and recurring administrative tasks
• Anticipate executive and operational needs and proactively address them

Office Operations & Front Office Support

• Serve as the front‑office point of contact, welcoming visitors and managing access
• Maintain organization across daily office workflows
• Coordinate office logistics, including supplies, lunches, morale activities, and events
• Support internal communications and announcements

Finance & Expense Coordination

• Manage monthly expense and receipt tracking
• Collect and submit American Express receipts and expense details
• Assist with invoice processing for employees and vendors
• Support payroll‑related coordination as requested

Sales & Operations Support

• Provide administrative support related to field sales activities
• Assist with credentialing, badge access, and sign‑in processes
• Support lab and operations teams as needed, including special projects

Communications & Projects

• Assist with internal newsletters and company communications
• Support special projects as responsibilities evolve
• Maintain organization across shared documents and systems

Systems & Tools

• Microsoft Office / Microsoft 365 (Excel, Outlook, Word)
• Shared calendars and spreadsheets
• Expense and receipt tracking tools

Qualifications

• High school diploma or GED required; college coursework or degree preferred
• 1-2 years of experience in an administrative, operations, or office support role preferred
• Strong attention to detail and organizational discipline
• Ability to manage recurring responsibilities with consistency and follow‑through
• Excellent written and verbal communication skills
• Comfortable working independently in a fast‑moving environment
• Basic Excel proficiency required; willingness to learn more is essential
• Professional, reliable, and proactive mindset

What This Role Offers

• Long‑term opportunity with contract‑to‑hire potential
• Flexible onsite schedule
• Opportunity to grow into expanded operational and project‑based responsibilities
• High visibility and direct support of leadership
• Collaborative, close‑knit team environment

If you're ready to make an immediate impact in a fast‑paced environment, apply today.