Administrative Assistant 2

To Apply for this Job Click Here

Beacon Hill Associates is hiring an Administrative Assistant to provide high-level administrative and clerical support in a professional office environment. This role supports daily operations by managing information flow, preparing documentation, and ensuring efficient office coordination.

Assignment Details

Hours: Monday-Friday, 8:30 AM – 5:30 PM

Pay Rate: $23/hour

Location: Winter Park/Orlando FL

Day-to-Day Responsibilities

• Process a high volume of invoices, with peak periods during weeks 1-2 of each month (50-100 invoices per week)

• Assist team members with reviewing, uploading, and coding invoices in Yardi

• Communicate with vendors regarding invoice questions and follow-ups

• Monitor and track Certificates of Insurance (COIs) and notify vendors of upcoming expirations

• Maintain and update the Purchase Order log; notify appropriate team members when invoices are outstanding

• Review recurring service contracts (janitorial, landscaping, etc.) and communicate with vendors as needed

• Support coordination across multiple buildings and vendors

• Perform general office duties including ordering supplies and maintaining record management systems

• Prepare invoices, reports, memos, letters, and other documentation

• File and retrieve corporate documents, records, and reports

• Open, sort, and distribute incoming correspondence

• Draft routine correspondence and responses to inquiries

Breakdown of Daily Focus

• 30-40% Invoice processing and vendor communication

• 20% COI tracking and compliance monitoring

• 15% Purchase Order log management and follow-up

• 10% Vendor coordination for recurring services

• Remaining time supporting administrative and office operations

Ideal Candidate Profile

• Experience in a fast-paced administrative environment preferred

• Invoice processing or light accounting background preferred

• Comfortable working in a dynamic environment with shifting priorities

• Self-starter who takes initiative and adapts quickly

• Strong verbal and written communication skills

• Excellent organizational, multitasking, and customer service skills

• Ability to work independently and manage time effectively

• Ability to maintain confidentiality and organized records

• Proficient in Microsoft Word, Excel, and PowerPoint

• High school diploma or GED required

• 2-4 years of administrative experience required

If you are seeking a contract administrative opportunity in a professional office setting, apply to Beacon Hill Associates today!

1448045_1771597295

To Apply for this Job Click Here