Executive Assistant
About the Role
To Apply for this Job Click Here
A global financial services firm in the San Francisco Financial District is seeking a temporary‑to‑permanent Executive Assistant to support the Technology Investment Banking division. This role begins ASAP and requires three days per week in the office, with additional days as needed. Standard hours are 8:00am-5:00pm.
Key Responsibilities
-
Provide administrative support to a team of investment bankers, serving as a trusted point of contact.
-
Handle incoming internal calls, respond to inquiries, and clarify company policies and procedures.
-
Coordinate frequent domestic and international travel arrangements.
-
Prepare, reconcile, and track expense reports through Oracle T&E.
-
Manage calendars for multiple bankers, including scheduling client meetings, internal reviews, and deal team sessions.
-
Coordinate all aspects of executive‑level appointments, meetings, client entertainment, and conference calls.
-
Assist with ad hoc reports, presentations, and special projects as needed.
-
Serve as back‑up support for other bankers, managers, and administrative staff when required.
-
Maintain relationships with building and facility personnel.
-
Organize and safeguard highly confidential company and employee information.
Technical Skills
-
Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).
-
Comfort with technology platforms beyond Microsoft Office (e.g., Teams, CRM tools).
-
Ability to quickly learn and navigate new systems, including Oracle Travel & Expense and internal reporting tools.
Non‑Technical Skills
-
Proven ability to multi‑task, prioritize, and stay organized in a fast‑paced environment.
-
Strong written and verbal communication skills.
-
High attention to detail with the ability to work independently.
-
Demonstrated integrity, discretion, and professionalism when handling confidential information.
-
Responsive, energetic team player with a proactive mindset and strong initiative.
-
Experience working across numerous time zones.
Qualifications
-
Minimum of 5 years of prior administrative experience; investment banking (IBD) experience preferred.
-
College degree strongly preferred.
1461759_1781042734
To Apply for this Job Click Here
Excited about this job?
Don’t wait — Step into a role that matches your potential!
Explore Similar Roles
See more jobs like this in your inbox weekly.
Share this Role
Other jobs you might like...
What job seekers like you say about working with Beacon Hill…
Substance. Scale. Synchrony.
Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
We look forward to working with you.