Primary Responsibilities

• Manage and oversee the payroll function, including bi-weekly payroll processing for a large, multi-state organization and an affiliate in Canada.
• Build and manage data feeds between payroll systems and vendor platforms to ensure accurate information flow.
• Supervise, mentor, and develop a team of payroll staff members, ensuring high levels of accuracy and efficiency.
• Ensure compliance with federal, state, and local payroll, wage, and hour laws and best practices.
• Review and audit payroll reports, reconciliations, and transactions for accuracy.
• Maintain payroll records in accordance with legal requirements and internal policies.
• Process amendments and year-end documents (e.g., W-2s).
• Collaborate with HR, benefits, and accounting teams to ensure data accuracy and integrity.
• Lead system upgrades, implementations, and improvements for payroll software and processes.
• Process and balance incentive and special payments to employees.
• Resolve payroll discrepancies and respond to employee inquiries promptly and professionally.
• Set up new reporting locations in payroll systems as new branches open.
• Provide reports and information to accounting and auditors upon request while ensuring confidentiality.

Qualifications

• Bachelor's degree in Accounting, Finance, Human Resources, or related field.
• 5+ years of payroll experience, with at least 2 years in a supervisory or management role.
• Strong knowledge of payroll principles, regulations, and tax reporting requirements.
• Proficiency in payroll systems (e.g., ADP Vantage, ADP Workforce Now) and Microsoft Excel.
• Proven leadership and team management skills.
• Exceptional attention to detail and organizational skills.
• Strong analytical, communication, and problem-solving abilities.
• CPP (Certified Payroll Professional) certification is a plus.

Preferred Skills and Attributes

• Experience in a multi-state payroll environment and Canadian payroll.
• Ability to handle confidential information with discretion.
• Process improvement mindset and experience leading payroll-related projects.
• Comfortable working in a fast-paced, deadline-driven environment.