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Position Overview

We are seeking a detail-oriented Bookkeeper to manage day-to-day financial tasks, including billing, data entry, account reconciliation, and payroll processing. The ideal candidate is proactive, organized, and experienced with QuickBooks and Paychex Flex. This position plays a vital role in ensuring accurate financial operations and timely communication with internal teams and clients.

Key Responsibilities

Invoicing & Billing

• Prepare and send monthly invoices by the 15th of each month, confirming accuracy with team leaders before distribution.

• Prepare and process expense-based billing as needed.

Accounts Payable & Receivable

• Manage data entry in QuickBooks for both payables and receivables.

• Oversee accounts payable, utilizing online/auto-pay systems whenever possible.

• Monitor and follow up on incoming payments (checks, EFTs, credit card payments); ensure timely deposits and recordkeeping.

• Provide daily updates on payment receipts and bank account balances.

Credit Card & Bank Reconciliations

• Enter and reconcile credit card transactions in QuickBooks.

• Cross-reference credit card statements with online expense tracking platforms; process reimbursements where applicable.

• Conduct monthly reconciliations of all corporate bank accounts and petty cash accounts.

Payroll & Compensation

• Process bi-monthly payroll for approximately 100+ employees using Paychex Flex.

• Manage commission checks and employee reimbursements.

• Assist with payroll-related updates (e.g., 401(k) contribution changes).

Qualifications

• Proven experience in a bookkeeping or similar financial role.

• Proficient in QuickBooks and Paychex Flex.

• Strong knowledge of accounts payable/receivable, invoicing, payroll processing, and account reconciliation.

• High attention to detail with excellent organizational and communication skills.

• Ability to work independently and prioritize tasks in a fast-paced environment.

• Proficient with Microsoft Excel and Google Workspace

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