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Beacon Hill Legal is seeking an Executive Legal Secretary for a growing firm in Downtown Dallas. This role will provide comprehensive administrative and legal support to multiple attorneys in the Litigation Section. The opportunity is direct hire, full time, and allows for one day remote after the 90-day training period.

Essential Duties and Responsibilities:

• Draft documents such as briefs, complaints, motions, subpoenas, and summonses using firm templates and attorney-provided information
• Manage multi-document filings, ensuring proper formatting for each court and e-filing in both State and Federal courts
• Enter and maintain case information in Court Alert, including dates and reminders
• Prepare notebooks, binders, exhibits, and other necessary documentation; organize and maintain documents in the document management system
• Assist timekeepers in meeting deadlines and keeps them informed of upcoming responsibilities
• Schedule and coordinate conferences and meetings, including room bookings, video conferencing, meal arrangements, and material preparation
• Manage the billing process, including time entry and billing memos, ensuring timely closure of timekeepers' entries
• Prepare materials for client meetings and update client contact lists
• Handle travel expenses and arrangements, including airline, car, and hotel reservations
• Assist with new attorney admissions to jurisdictions, memberships outside the firm, and coordinate CLE submissions
• Sort, date, and ensure timely delivery of incoming and outgoing mail
• Prepare materials for publication or speaking engagements
• Conduct research using the internet or other web-based programs
• Ensure secretary backup support is provided as needed during scheduled time off

Requirements:

• Bachelor's degree preferred
• Minimum of 3 years' of litigation experience required, preferably in a mid-to-large size firm
• Proficient in Microsoft Office Suite (Outlook, Word, Excel), document management systems (NetDocs), billing software (Carpe Diem), and expense software (Chrome River); experience with ECF and Texas state e-filing systems
• Ability to prepare complex documents using advanced word processing features
• Self-starter capable of working independently with high accuracy in a high-volume environment
• Ability to work overtime as needed

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