To Apply for this Job Click Here

Office Coordinator

About the Role

Are you confident, organized, and ready to be the go-to person who keeps everything running smoothly? We are a growing personal injury law firm seeking a full-time Office Coordinator to support daily operations and serve as the primary contact for staff needs across all our locations. This is a hands-on, catch-all role where attention to detail, quick thinking, and a can-do attitude are key. Working closely under our Office Manager, you'll ensure the office runs like a well-oiled machine.

Key Responsibilities

• Act as the primary point of contact for operational issues, resolving them quickly and effectively

• Provide backup front desk coverage (phones, greeting clients, reception duties)

• Maintain a clean, organized, and well-stocked office environment

• Manage vendor relationships and coordinate building services, IT support, and equipment maintenance

• Schedule and coordinate staff lunches and events

• Support new hire onboarding, including workspace setup, procedural training, and maintaining staff records/schedules

• Run essential errands and assist with general administrative tasks as needed

• Collaborate with leadership and staff to ensure smooth day-to-day operations

• Always treat clients, staff, and vendors with professionalism, warmth, and respect

Qualifications

• Previous office or administrative experience required

• Proficiency in Microsoft Office; ability to learn new systems quickly (Filevine and Lead Docket experience preferred)

• Excellent communication skills (verbal and written) with strong attention to detail

• Highly organized with the ability to multitask and prioritize effectively

• Confident, quick-thinking, and proactive problem solver

• Strong interpersonal skills with the ability to work both independently and as part of a team

• Professionalism and discretion when handling confidential information

• Valid driver's license and reliable transportation required

• Bilingual skills are a huge plus, but not required

To Apply for this Job Click Here