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Private Equity firm located in Midtown West, Manhattan is seeking to hire a Temporary-to-Permanent Floater who will provide comprehensive administrative support across various departments within the organization. This role will be responsible for handling a variety of tasks and providing assistance wherever needed, ensuring smooth operations and efficiency throughout the company. The ideal candidate will possess exceptional communication skills, a proactive mindset, and a strong work ethic. Hours are 8:30am-5:30pm, 5 days/week onsite, with paid overtime as needed.

Responsibilities:

• Collaborate with colleagues to ensure smooth operations and provide assistance wherever needed to promote teamwork and efficiency.
• Provide coverage for administrative professionals during their absence due to planned (or unplanned) time off which may include the following tasks:Manage complex calendars, executing the scheduling of various meeting types such as virtual and in-person meetings.
• Coordinate travel arrangements with corporate travel agent, ranging from local to international travel, for team members, ensuring all logistics are organized and efficient.
• Assist with event coordination, data entry, and ad-hoc project support.
• Assist with compiling and print of materials as well as office and facilities support as needed.
• Maintain accurate records and databases, including expense reports. Assist with other's expenses as needed (i.e., requesting receipts and/or utilizing Concur).
• Serve as a point of contact for internal and external stakeholders, demonstrating professionalism and responsiveness in all communications.
• Serve as a backup for reception duties:Sit at reception to provide backup support to the receptionist for 1 week every three weeks (rotational support with other floaters).
• Responsible for greeting visitors, answering phones and managing incoming/outgoing mail.
• Ensure a professional and welcoming atmosphere in the reception area, providing excellent customer service to clients, guests, and staff.
• Direct visitors to the appropriate personnel or meeting rooms and assist with any inquiries or requests.
• Provide administrative support to two senior advisors.

Qualifications:

• Bachelor's degree required, or equivalent combination of education and experience.
• Minimum of 2 years of administrative support experience, preferably in a corporate environment.
• Experience with travel coordination required..
• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook).
• Proficient in utilizing technology, including Zoom and conference room systems.
• Strong communication skills, both verbal and written, with the ability to interact professionally with individuals at all levels of the organization.
• Exceptional organizational skills and attention to detail, with the ability to prioritize tasks and manage time effectively in a fast-paced environment.
• Innovative thinker who consistently seeks to improve processes and approaches tasks with creativity and flexibility.
• Ability to work independently and collaboratively as part of a team, with a positive attitude and willingness to learn.
• Flexibility in hours to cover early morning/later day meetings. Required to work in-office Monday through Friday.

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